AARST WEB SITE
Critical Path:
Publication activities such as the Web Site fall under the direction of AARST’s Public Information and Communications Committee. An editor is to be assigned. A webmaster is to be assigned to implement construction and updates.
(Items denoted with a 1 indicate immediate priority while items with a 2 indicate second phase of programming.)
UPDATE: Continuous.
ACCESS AREAS:
1.) 1 Public
2. ) 1 AARST Members only
3.) 1 AARST Management only. (Limited-access areas to be created as needed.)
a.) 1 All access (Webmaster, President and editor)
b.) Access Member list –Accounting (Exec. Secretary and Treasurer)
c.) Board Access only
d.) Various Committees having private access
PUBLIC - Minimum News Content (up-front on home page)
1.) 1 AARST Promotion (Symposium Promo, Call for Papers, etc.)
2.) Discretionary as appropriate:
a. Headline news (such as "Briefly Speaking"). Possible links to see full articles or Radon info section as appropriate.
b. Calendar of upcoming events: (Symposium, Board Meetings, Etc.)
PUBLIC - Minimum Information Content (up-front on home page)
1. 1 AARST Contact Info: Phone, Fax, Address, E-mail
2. 1 Mission Statement (and regarding a non-profit, democratic AARST)
3. 1 Link: Member Listings (See below: Membership Listings)
4. 1 Link: Membership Application
5. 1 Link: AARST Bookstore. (Order form for EPA booklets, AARST symposium proceedings, downloads, etc. NOTE: "Discounts and additional items are available for AARST members")
6. 1 Link: Local Chapter meeting dates and info.
7. 1 Link: Radon Information Page: (See below: Radon Information Page)
8. 1 Link: Continuing Education Listing Page (a member service). To be updated Quarterly with newsletter. (SEE SOP for AARST Radon Training Provider Advertising.)
9. 1 Link: Advertising policies, rates and deadlines: (Basic information. SOP documents may be linked to provide policy)
10. Link: SITE MAP (Including areas requiring general membership authorized access. Areas requiring specific Board approval such as accounting would be indicated such as "Restricted area for AARST members only" or "Restricted area for AARST Management only").
PUBLIC - MEMBERSHIP LISTINGS:
1.) 1 SEE SOP FOR "MEMBERSHIP LISTING - DIRECTORY AND WEB". Member listings are to be easily accessed by the public. The manner of access should be linked from a table of contents for member listings reflective of the table of contents and listings as set forth in AARST’s SOP for "Membership Listing- Directory and Web".
2.) 1 In the interest of preventing AARST member lists from easily being downloaded and utilized by unauthorized advertisers, truncated address information will be provided when member lists are displayed. In most cases, no street address or zip code should be displayed. A member link to the individual member’s full contact information should be provided.
PUBLIC - Radon Information Page (general content)
1.) 1 Basic Information
2.) 1 Without leaving AARST Site, a page displaying related EPA Documents in full, Position Papers, and Significant Documents (Iowa Study, BEIR VI, Studies in progress, etc.).
3.) Link to page of Common Questions and Answers.
4.) AARST Newsletters and Briefly Speaking (or downloadable versions)
5.) Link page to other sources
6.) In the future, a server for technical questions to AARST may be considered.
Member Authorized areas - Minimum Content
1. 2 Highlight Summary of recent Board minutes, committee activities and events.
2. 2 Member Bookstore. To include member discounts and member benefit purchase items such Q/A documents, etc.
3. 2 Access to full minutes, bylaws, SOP documents, etc.
Discretionary Content For Member Authorized areas
1. Thread discussions
2. Related items such a business success guidance, etc.
Committee Authorized areas
1. Available only with Password
2. Agenda and "TO DO" lists.
3. Voting, posting information.
Board Authorized areas
1.) 2 Available only with Password
2.) 2 Agenda and "TO DO" lists.
3.) 2 Voting, posting information.
4.) 2 Draft Minutes posted from recent meetings.
5.) 2 Current accounting such as profit - loss statements and paid member summary?
Management Authorized areas
1.) Available only with Management Passwords. These passwords accessible to authorized persons only.
A.) 1 All access including Web page change access (Passwords and addresses available to Webmaster, President and Editor)
B.) 1 Membership list access (for changes and download). Typically available to Executive Secretary and Treasurer for updating and providing specific info downloads to Committee Chairs to facilitate forwarding information to members.
C.) In the future, it may be considered to perform all accounting on the website. This would provide a variety of benefits: 1.) Continued access and continuity for future Treasurers. 2.) Automated update of paid members. 3.) Ease of access to mailing list information such as sending delinquent renewal notices. 4.) Ease of access to management, Board Members and Committees for current financial status and budget/project estimating.
STANDARD OPERATING PROCEDURE
Notice: This document is intended to be a living document and shall be reviewed and amended as deemed appropriate with the approval of the Board. This Standard Operating Procedure document is approved by the AARST Board as of 6/20/01.
